Our campus will be closed, but our learning continues and our community remains united.
The Georgetown Prep Distance Learning Program began on Monday, March 30. The aim of the Distance Learning Program is to continue Georgetown Prep’s learning experience virtually.
We welcomed our students back to Georgetown Prep’s virtual campus on March 30 where the faculty and academic staff promise to do everything in their power to provide you with all the resources, community, and love that have been the hallmark of a Prep education since 1789.
- Student Guidelines
- Parent Guidelines
- Information for International Students
- Mission and Ministry
- Academic Support
- Counseling Services
- Athletic Department
- College Counseling
- Technical Support
Here, you can find the expectations for how you will engage with the remote learning experience. Please know that all of us at Prep only want the best for you, and we believe that we can best serve you by trying to maintain some sense of the structure and experience you are used to. In addition, please remember that this is as new an approach for the teachers as it is to you – we need to be partners, working together towards a common goal. We believe in you, we believe in your strength, and we believe in your brotherhood. Now is the time to show everyone what we are made of.
You are expected to be present at the start of each class, on-time and logged into the Zoom classroom. We will follow a Blue Monday schedule each day, using the “faculty meeting” schedule. We will continue to follow a test letter day rotation. If you must miss class, you and your parents must email Mr. Rodriguez to let him know.
You will only have class on Monday, Tuesday, Thursday, and Friday. Wednesday is a day for you to meet in advisory sessions, work on your own, collaborate with peers, connect with your teachers, or meet with extracurricular groups and clubs online.
For students unable to attend a synchronous class meeting because of differences in time zone or other unavoidable complications, any essential information from those learning periods will be recorded and made accessible on Veracross or in a teacher’s shared Google folder. Teachers should be contacted ahead of time to make such arrangements.
Remember that the online classroom is still a classroom, and should be treated as such.
You should not act differently during online instruction than you would in person.
It can be easy to get distracted on the computer.
To minimize distractions:
Keep your phone out of reach during class time.
Close all unnecessary tabs and programs on your computer to focus on Zoom.
Keep the teacher as the central screen in Zoom, pinning either their image or their shared screen to avoid being distracted by the screens of your peers.
You should not be eating during class time, and you should not be walking around and bringing your computer with you. Should you need to use the restroom or step away, simply stop your video and mute yourself until you return. You should be appropriately dressed. You do not need to be in a coat and tie, but your clothes must be presentable and appropriate.
You must be in a collared shirt, and (like a normal school day) you must not wear a hooded sweatshirt.
The work may be different in online instruction than you are accustomed to. There may be fewer or differently-structured assessments, there may be more projects and opportunities for collaborative work, and there may be more independence. You must continue to take your work seriously and remain engaged with the learning process.
For students enrolled in AP courses, you must plan to take the modified AP exam at the first scheduled offering in May. Sitting for AP exams has always been an expectation of Prep students, and that should be no different now.
You must communicate any problems you encounter. Remember that this structure is new to your teachers as well, and we cannot solve any problems we don’t know about. If something doesn’t work or you encounter technical issues, you must let us know.
You are expected to check your Prep email every day. This is crucial, as teachers will often be communicating with you outside of the regularly scheduled classroom time.
You are expected to check each teacher’s Veracross and/or Google Classroom page each day. These sites are important resources for completing your required work.
You should find a quiet place in your home that can serve as your “classroom.” Try to limit distractions, but also make sure that the space is conducive to academic work. You should not be laying in bed or on the couch, but sitting at a table, a desk, or something similar.
You must continue to rely on the relationships that help to make Prep the wonderful environment we all love. You can and should continue to reach out to the teachers, advisors, counselors, administrators, coaches, and adults who support you - they are all eager to continue to do so. In particular, take advantage of scheduled office hours with teachers, make appointments with College Counseling or Ms. Napolitano, drop in to chat with Mr. Maginnis or Mr. Blue, whatever will help you feel connected to the Prep community even from afar.
Here, you can find the expectations for how we at Georgetown Prep will engage with the remote learning experience. We know how anxious, how nervous, and how stressed many are about this experience – please know that we will do everything we can to support you and support your son, and we will all work together through this new challenge. Please know too that we cannot do this without your help: more than ever, we at Prep will look to you for support, for encouragement, and for strength. We are partners together working towards the same goal – we want your son to grow, to learn, and to become a man for and with others. Every challenge is an opportunity for growth, and this moment is no different.
There are sure to be questions this document does not address.
Please know that this is a starting point and an opportunity to address some of the more common concerns raised.
If you have any questions, please reach out to:
Each student is expected to attend each class, each day. The regularity of the Prep daily schedule will enable as strong a sense of normalcy as we can provide our students, and we feel that it is in their best interest to maintain this structure. We will follow a Blue Monday schedule each day. We will continue to follow a test letter day rotation. If your son must be absent, please email Chris Rodriguez directly.
We will only have class on Monday, Tuesday, Thursday, and Friday. Wednesday is a day for students to meet in advisory sessions, work on their own, collaborate with peers, connect with their teachers, or meet with extracurricular groups and clubs online. By building this day into the middle of the week, we hope to enable students a bit of a break from what will likely be an at times overwhelming adjustment.
For students unable to attend a synchronous class meeting because of differences in time zone or other complications, any essential information from those learning periods will be recorded and made accessible on Veracross or in a teacher’s shared Google folder. Every Zoom session will be recorded, and these recordings are meant only for necessary absences; students should not miss class simply because of this access. Attendance is required unless other arrangements are explicitly made.
We ask for your help in reminding your son that the online classroom is still a classroom, and should be treated as such. He should not act differently during online instruction than he would in person. In particular, we want to encourage our students that this time is going to be just as challenging for their teachers as it is for them, and it is important as men for and with others that they treat their teachers with the same patience and respect we hope their teachers afford them.
It can be easy to get distracted on the computer, and we ask for your assistance in helping to minimize distractions. Your son should:
Keep his phone out of reach during class time.
Close all unnecessary tabs and programs on his computer to focus on Zoom.
Keep the teacher as the central screen in Zoom, pinning either their image or their shared screen to avoid being distracted by the screens of his peers.
Your son should not be eating during class time, and he should not be walking around and bringing his computer with him. Should he need to use the restroom or step away, he can simply stop his video and mute himself until he is able to return.
Your son should be appropriately dressed. He does not need to be in a coat and tie, but his clothes should be presentable and appropriate. He must be in a collared shirt, and (like a normal school day) he must not wear a hooded sweatshirt.
The work may be different in online instruction than you or your son are accustomed to. There may be fewer or differently-structured assessments, there may be more projects and opportunities for collaborative work, and there may be more independence. We expect every student to continue to take his work seriously and remain engaged with the learning process.
For those enrolled in AP courses, each student must plan to take the modified AP exam at the first scheduled offering in May. Sitting for AP exams has always been an expectation of Prep students, and that should be no different now.
Encourage your son to stay in touch with his teachers and to attend virtual office hours when he can. In addition, we encourage you to keep dialogue open with your son’s teachers should any questions arise.
Your son is expected to check his Prep email every day. This is crucial as teachers will often be communicating outside of the regularly scheduled classroom time.
Your son is expected to check each teacher’s Veracross and/or Google Classroom page each day. These sites are important resources for completing required work.
Help your son to find a quiet place in your home that can serve as his “classroom.” Try to limit distractions, but also make sure that the space is conducive to academic work. Ideally, he should not be laying in bed or on the couch, but sitting at a table, a desk, or something similar.
We want your son to continue to rely on the relationships that help to make Prep the wonderful environment we all love. Both he and you can and should continue to reach out to the teachers, advisors, counselors, administrators, coaches, and adults who offer support - they are all eager to continue to do so. In particular, take advantage of scheduled office hours with teachers, make appointments with College Counseling or Ms. Napolitano, drop in to chat with Mr. Maginnis or Mr. Blue, whatever will help you both feel connected to the Prep community even from afar.
For the duration of Georgetown Prep’s Distance Learning Program, the School will follow a Blue Monday Schedule every day, with no classes on Wednesdays.
Prep will follow a faculty meeting schedule, with 40 minute classes.
Period 1: 8:15 - 8:55
Period 2: 9:00 - 9:40
Break: 9:40 - 10:00
Period 3: 10:05 - 10:45
Period 4: 10:50 - 11:30
Period 5: 11:35 - 12:15
Period 6: 12:20 - 1:00
Period 7: 1:05 - 1:45
Period 8: 1:50 - 2:30
Distance Learning for Students in Different Time Zones
All students are expected to attend in real time the synchronous classes that have been scheduled through the ZOOM platform for Monday, Tuesday, Thursday, and Friday from 8:15 a.m. - 2:30 p.m. EST as well as their advisory group session on Wednesdays from 9:00 - 9:30 a.m. EST. All juniors are expected to connect with the College Counseling Office each Wednesday between 1:00 - 2:00 EST. This synchronous learning environment is important for all students to participate in discussion based learning, to maintain supportive relationships with teachers and peers, and to remain engaged in active learning. In the event that connecting to a particular class session is not possible (because of timezone difference or technological challenges), it is the responsibility of the student to connect with the teacher in advance to make arrangements for access to a recorded version of the class period. Please direct any questions or concerns about this policy to Mr. Tirado (firstname.lastname@example.org), our Assistant Director for International Program.
F-1 Visa Status
All current international students who possess an F-1 Visa must fulfill the online coursework and other requirements mandated by Georgetown Prep during the spring term. Should your family decide to bring their you home for the remainder of the online learning period, the five month rule of residence has been waived by SEVP. Georgetown Prep remains committed to the success of each student during the duration of this off-campus program. Georgetown Prep will support international students in remote learning for as long as necessary throughout Spring Semester, even if on-campus learning resumes after April 24th.
Students are responsible for maintaining their academic status by fulfilling all academic requirements as well as keeping up with their visa and passport expiration dates and communicating any visa expirations that fall within the school year to the International Office. All F-1 visa students not on an official leave of absence should have in their possession an original I-20 form signed on the second page under "Travel Endorsement" by Ms. Whitman, Mr. Hoover, or Mr. Glennon. Travel Endorsed I-20's are valid until the beginning of the 2020-2021 academic school year. Any student unable to locate their original I-20 documents should contact Ms. Whitman as soon as possible.
For seniors attending U.S. institutions of higher education next year, it is important to communicate with your university to understand their I-20 transfer policies. As soon as you have received any document or online form for confirming your F-1 status and initiating your I-20 transfer, contact the Georgetown Prep International Office by email at email@example.com or by phone at 301-214-1249 immediately to ensure proper and timely execution of this process.
We know that many of our international students and families are struggling with a decision about whether to remain in the United States or return to your home country. This is a personal decision that can and should only be made by each individual family. As you attempt to make this decision we wanted to share our understanding of the possible implications of a decision to return to your home country.
- For Freshmen, Sophomores, and Juniors (Classes of 2023, 2022, 2021): Your I-20 that Prep has issued and your F-1 Visa that was issued by the U.S. Embassy or Consulate will remain valid as long as you remain in the United States. Therefore, staying in the U.S. with your guardian or local Prep host family will allow you the greatest flexibility of returning to classes in person if they resume later this Spring. You may also want to consider remaining in the United States for the summer of 2020 which will allow you to return to classes at Prep when they begin in August of 2020. We are considering offering summer classes in which you could earn Prep credit in the event you choose to remain in the United States over the summer. Prep is committed to helping you find housing with a local host family for as long as you need it if staying with your local guardian is not an option. Alternatively, if you choose to return to your home country, you may encounter challenges or be unable to return to the United States if in-person classes resume later this spring or when the 2020-21 school year begins in August 2020.
- For Seniors (Class of 2020): Once you enroll in a college or University in the U.S. you will need to coordinate with Prep (this process was described earlier in this letter) to be officially transferred to that new institution. That institution will issue you a new I-20 that has to be brought back to your home country where the U.S. Embassy or Consulate will issue you a new F1 Visa that you will use for study at the new institution. At this time, we cannot predict the impact of the global pandemic on the issuance of these new visas or on your future ability to travel to the U.S. However, even after we transfer you to a new university you can choose to remain in the United States and maintain your current F-1 Visa Status. You can use this status to study at your college or university as long as you don’t leave the United States. In other words: if you return to your home country, you run the risk of not being able to have a new F-1 visa issued for study at your college or university. If you remain in the United States you will retain your F-1 status until you return to your home country.
Our Director of Mission and Ministry, Mr. Krambuhl, and his team have been thinking of creative ways to continue to support the spiritual life of Prep. Each day a different member of the community will share a prayer or Ignatian reflection by video and we will find other ways to continue our rich liturgical life as we approach the Easter Season.
Our Director of Counseling Services, Mrs. Napolitano, will be available for individual appointments and virtual office hours to support you if you find yourself struggling with stress, loneliness, isolation, depression, conflict with family or friends, or other challenges in these trying times. Please don't hesitate to reach out to her for a conversation or support, Mrs. Napolitano can also now be reached on her new Instagram account, @GP_CounselingServices.
Our Athletic Department will be using their new Instagram account, @gprep_fitness, to get onboard with the online physical challenge craze. Starting on Monday, March 30th, coaches will continue to provide training, guidance, and ways for teammates to connect.