Employment

Georgetown Preparatory School is seeking a full-time Registrar.

Georgetown Preparatory School, located outside of Washington, DC and founded in 1789, is an independent, Jesuit, college preparatory, residential and day school for young men in grades 9-12. Enrollment is just under 500 students. Average class size is 16.

Compensation and benefits are commensurate with experience. Successful candidates may also be eligible to apply for a role working with the boarding community in the dormitories. Staff who also work as dorm parents are provided with accommodation and additional benefits.

The Registrar operates within the department of the Academic Dean. The Registrar is responsible for the following tasks:

• Manage the school’s academic database, ensure the accuracy of its information, and communicate academic information to the school’s constituencies including students, parents, faculty, administrators, and alumni.
• Receive and verify grade information from faculty members at the end of each grading period.
• Communicate grades to parents through the production of electronic progress reports and report cards shared through Veracross student and parent portals.
• Compile First Honors and Deans List awards and announce recipients at the end of each academic quarter.
• Maintain accurate transcript records in compliance with State of Maryland regulations and send to alumni, parents and other educational institutions as requested.
• Coordinate logistics for academic events including Back to School Night, Parent-Teacher Conferences, student portraits, incoming freshmen placement tests, and mid-term and final exams.
• Manage activities and corresponding tasks for all ceremonies related to Commencement.
• Record student course requests for the upcoming academic year, verify that students are meeting graduation requirements, and communicate course approvals to students and their parents.
• Work in conjunction with senior administrative team to produce the next year’s master academic schedule using the Veracross schedule building software.
•  Facilitate the drop-add process and process changes to student and faculty schedules.
• Execute changes to testing schedules and start/end times of classes each day in Axiom database.
• Update parent and student contact information in conjunction with the communications department.
• Assist with composition and editing of communications to students, parents, and faculty.
• Analyze academic data and produce regular reports for the senior administrative team.
• Collect and import standardized test data into Axiom database.

To apply for this position, please begin the application process by clicking on this link:

https://forms.veracross.com/Forms/gprep/ApplicationforEmployment/StartNew.aspx

Interested candidates should submit:

1.     A letter of interest
2.     Resume
3.     Writing sample (professional letter, email, memo, or academic paper of no more than 500 words)

Reporting to the Headmaster and Director of Development, the Database Administrator serves as the central point of contact for the Veracross-Axiom database system and other related technologies to facilitate the efficiency and effectiveness in the collection, organization, analysis, and sharing of critical information.  The Database Administrator is responsible for the following tasks:

Lead initiative to streamline workflows through Veracross database system

• Take Inventory of current data collection and management practices across the organization.
• Standardize workflows for each department to prevent accumulation of data integrity issues.
• Identify and rectify existing data integrity issues, and work with senior administrative team to assign necessary duties and responsibilities with respect to data collection, management, and sharing to existing staff members across departments to fill gaps in existing organizational workflow.
• Establish best practices and standardized workflows for each department to prevent accumulation of additional data integrity issues and ensure clean data.

Execute regular responsibilities of School Project Manager (SPM) for Veracross

• Maintain relationship with Veracross customer support team.
• Share relevant product updates with departments on campus.
• Lead implementation of new Veracross features to ensure organizational success with the suite of Veracross products and services.
• Lead implementation of third-party integrations to ensure administrative workflows adhere to system requirements (RUVNA, G-Suite, etc.).
• Ensure calendar APIs effectively share information between Axiom, Veracross, Finalsite, and Google Calendar with appropriate constituents (faculty/staff, students, parents, and alumni).
• Manage security permissions and portal access for user accounts for all constituents (students, parents, faculty/staff, alumni, donors, friends).
• Collect information for non-academic school programs from designated departments (athletics, development, college counseling, buildings & grounds, campus management and Human Resources) and import to Veracross database.

Oversee training and serve as primary internal help desk support and for all database users

• Create Georgetown Prep specific documentation for reference and training protocols.
• Train staff/core users across departments to adhere to new data collection and data management practices.
• Provide orientation training and assistance for new employees to facilitate their use of the database.
• Provide help-desk assistance for all database users.

Other responsibilities as directed by Headmaster and Director of Development

Required Experience:

• At least five years of experience in database administration
• Expertise with Microsoft Excel
• Ability to code in SQL
• Knowledge of CRM technology infrastructure
• Excellent communication skills
• Bachelor’s degree in related field

Preferred Experience:

• Veracross School Project manager experience
• Masters certificate in related field
• Teaching experience
• Ability to also code in HTML

To apply for this position, please begin the application process by clicking on this link:

https://forms.veracross.com/Forms/gprep/ApplicationforEmployment/StartNew.aspx

Interested candidates should submit:

1.     A letter of interest
2.     Resume

Department: Administration
Reports to: President
Status: Exempt
Position location:  Georgetown Prep, North Bethesda, Maryland

Tradition

Founded in 1789, Georgetown Preparatory is a Jesuit, Catholic college preparatory day and boarding school for young men, in North Bethesda, Maryland. Prep’s commitment to the 450 year-old Ignatian paradigm of a rigorous liberal arts curriculum emphasizes reflection, discernment, scholarly and programmatic excellence and personal responsibility. The curriculum exposes students to a breadth of knowledge and calls for critical evaluation and self-examination. Students are taught in small classes where they participate in active discussion with teachers and an atmosphere of genuine concern for the personal growth of the individual is fostered.

Summary of Position Purpose

Georgetown Preparatory School announces the new position of Director of Marketing and Communications to develop and implement an integrated, marketing and communications strategy to ensure that Georgetown Preparatory School cultivates, maintains and strengthens relationships with all constituents, while maintaining the School’s Ignatian Jesuit identity and founding principles. The general purpose for this plan of action is to increase audience knowledge and awareness of Georgetown Prep, and specifically, to assist in the School’s efforts to recruit outstanding students, faculty and staff, raise financial and volunteer support, assure parent satisfaction, promote auxiliary programs and build goodwill in the community, including among the alumni, colleges and universities. The Director will report to the President of the School and will work closely with senior administrators, rendering advice and counsel for all external and internal communications.

Position Description

The Director of Marketing and Communications will function as a member of the senior administration with responsibility for a centralized marketing and communications effort, serving the entire institution and its various departments and offices, overseeing a continuous process of marketing research, planning, creative implementation and assessment.

All Georgetown Prep offices and departments (Headmaster, Admissions, Development, Alumni Relations, Residential and Student Life, Parents Club, Summer Programs, Registrar, College Counseling, Athletics, Human Resources, etc.) will plan their print ordering, publications, web, events and public relations needs under the direction of the Communications Office.

The Director will serve as a liaison to outside vendors and professional designers and coordinate in-house approvals from initiating offices. The Director will also partner with in-house users on audience, schedule, content, budget, and other matters pertaining to communications project planning and implementation. The Director will oversee the budget for communications in collaboration with other departments.  This is a supervisory position, including supervision of any potential intern positions focusing on public relations and general office support. The Director will supplement staff with freelancers and agencies to perform specific tasks including market research, photography, copywriting, graphic design, printing, website management and other necessary services.

Essential Functions

• Align marketing communications with the Strategic Plan and business goals

• Establish annual marketing communications priorities

• Build internal consensus and pride around key messages and new marketing communication initiatives

• Lead brand refinement and implementation

·  Act as spokesperson and press liaison for the School

• Oversee content and creative development of communications vehicles using in-house and contracted services

• Conduct market research and planning

• Measure outcomes of marketing communications initiatives

Area of Oversight

•      Master communications planning to include calendar and budget

•      Branding and messaging

•      Publications

•      Reporting, writing, and editorial

•      Website, email and other electronic communications

•      Social media management and monitoring

•      Photography and archives

•      Public relations

•      Community relations and crisis communications

•      Market research Advertising

 

Education/Experience

Bachelor's degree and 8+ years of marketing or communications experience and excellent writing skills are required. Master’s degree is preferred. Demonstrated familiarity or oversight of graphic design is preferred and previous experience in successfully implementing online marketing initiatives and supervisory experience are required. In addition, candidates should be comfortable working in a collaborative, academic environment and have the ability to work a flexible schedule as necessary. The ideal candidate must demonstrate excellent oral and interpersonal skills, with a strong evidence of strategic thinking skills, creativity, and a willingness to rethink and experiment with innovative communications strategies. The successful candidate will have a background in independent school marketing and communications or similar experience in another field and a commitment to an integrated approach to marketing and public relations. Candidates must possess strong organizational skills with the ability to manage multiple projects to completion, including managing details related to job tracking and internal client billing.

Please use the following link to begin the application process for this position:  https://forms.veracross.com/Forms/gprep/ApplicationforEmployment/StartNew.aspx

Title: Manager of Alumni Engagement
Department: Development and Alumni Relations
Reports to: Director of Alumni Engagement
Job location:  Georgetown Prep/North Bethesda, MD

Summary of Position Purpose

Georgetown Preparatory School announces the position of Manager of Alumni Engagement to conceive, manage, and implement a comprehensive alumni relations program for the School.  The manager will be responsible for assisting the Director of Alumni Engagement and the leadership of the Alumni Association with strategic vision and leadership for its alumni body of over 5,700 with a particular emphasis on identifying, engaging and cultivating alumni.

The manager will assist the Director in managing all functions of alumni relations, including working in partnership with the Alumni Association to craft and execute an Alumni Association annual plan; planning and running special events designed for alumni; and implementing services and activities that engage alumni and encourage participation in the life of the Georgetown Prep community.

The Manager is a member of the Development and Alumni Relations team.

Duties & Responsibilities:

• Plan, implement, and promote alumni programs that support the Georgetown Prep's Strategic Plan as well as the goals of the Development and Alumni Relations office;
• Establish and build relationships with alumni, locally, regionally, nationally and internationally as appropriate; maintain regular communication with alumni via direct contact, GP Connect, electronic newsletters, alumni web pages, and print publications;
• Oversee and grow Prep’s alumni platform, GP Connect, as the main source of information and engagement for alumni, as well as other social media platforms of the Alumni Relations office.
• Ensure accurate and complete alumni database records, capture contact, biographical and career information of alumni via surveys, projects (e.g. alumni directory), print and electronic correspondence, website, etc.;
• Serve as the on-campus point of contact for the Georgetown Prep Alumni Association (GPAA) and identify future volunteers for the committee;
• Assist the Director in managing the GP Business Network and Student Alumni Association;
• Partner with the Admissions Department to spearhead the introduction of alumni involvement in the admissions process as appropriate, specifically in regards to GP Connect;
• Recruit alumni volunteers and manage and direct programs in which they are involved;
• Serve as the on-campus contact person for alumni, parents, and others interested in information, services, and programs related to alumni;
• Perform other duties as assigned by the Director of Alumni Engagement.

 Qualifications & Requirements:

• Bachelor’s degree from an accredited college or university;
• Preferably a minimum of 5 years of experience in alumni relations, development and/or a related field. 
• The demonstrated ability to strategize, implement, and build constituency programs and activities;
• Flexibility and initiative, as well as the ability to work independently, combined with the skills for thriving in a team environment;
• High professional and ethical standards for handling confidential information;
• Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines;
• Excellent written, oral, and interpersonal skills; demonstrated personal solicitation experience;
• Creativity in implementing new programs and ideas through various platforms to alumni, students, and/or parents;
• Strong computer skills and knowledge of database research and maintenance; experience with Veracross a plus;
• Ability to work with students, as well as volunteers of all ages;
• Must be able to travel and work evenings and weekends as warranted;
• Familiarity with Catholic and Jesuit education is a plus.

To apply for any of our open positions, please begin the application process by clicking on this link:

https://forms.veracross.com/Forms/gprep/ApplicationforEmployment/StartNew.aspx

As a Catholic institution, Georgetown Preparatory School is an Equal Employment Opportunity employer in compliance with all applicable EEO laws.